WFSJ Forum Privacy Policy

Information collection

This privacy policy applies to information that the World Federation of Science Journalists (WFSJ) collects on the Federation’s Forum.

Information provided voluntarily

Contact Information: We will collect personal information that you provide to us, including, your name, email address, country, occupation/position, interests in science journalism, proof of occupation or proof of membership to one of our member Associations. Such information is necessary to facilitate your access to the WFSJ Forum. Please note that you may decline to share your personal information with us, in which case we may not be able to let you become a member.

Forum Member Background Information: We will collect background information that you provide to us, including your name, email address, country, occupation/position, interests in science journalism, proof of occupation or proof of membership to one of our member Associations. You will be asked to consent to the collection of certain of this information in accordance with this privacy policy at the time of collection, and you may withdraw that consent at any time. Such information is collected to analyze member background and improve the member experience.

Enrollment, Registration, and Order Form Information: In order to enroll in or register for our forum, you will be required to fill out a registration and provide personal information, which we will use to process your registration or order.

Information collected automatically

Automated Information: Your web browser or mobile device automatically provides information when you visit the Site, including, but not limited to, your Internet Protocol (IP) address or unique device identifier.

Cookies: Cookies are pieces of stored information on a user’s computer or device that are tied to information about the user and used to provide smoother navigation throughout the Site, such as to store a saved password; to identify user trends, such as page views; and for other internal purposes, such as to assess the effectiveness of the Site. You have the option of setting your computer to disable cookies or to alert you when cookies are being used. If you choose to disable cookies, please be aware that portions of the Site may not function properly.

Log Files: Log files store information such as a user’s IP address, browser type, Internet Service Provider (ISP), referring/exit pages, platform type, date/time stamp, and number of clicks. Like most websites, the Site uses log files to analyze trends, administer the Site, and track users’ movement on the Site.

Children’s information

The WFSJ Forum is not directed toward children under the age of 16. We do not knowingly collect information from children. If we become aware that a child has provided us with information without parental consent, that information will be deleted from our records.

Information use

The WFSJ Forum uses the information that we collect to provide our services. We may use and store such information for legitimate and lawful purposes, for example, in order to:

  • provide a service you requested;
  • secure your membership status;
  • fulfill your membership benefits;
  • analyze and evaluate member and prospective member needs and interests, and improve the member and prospective member experience;
  • notify you of the WFSJ Forum official news, activities, programs, events, meetings, conferences, services, and benefits;
  • track event, meeting, and conference attendance;
  • track education related activities;
  • respond to communications and inquiries that you send to us;
  • respond to a notice of alleged copyright infringement;
  • promote the function, safety, and security of our services; and
  • for other legitimate and lawful purposes.

For individuals located in the European Economic Area, we rely on multiple legal bases to collect, use, share, or otherwise process your personal data, including that:

  • you have given consent, which you may withdraw at any time;
  • it is necessary for us to comply with legal obligations;
  • it is necessary for our or a third party’s legitimate interests;
  • it is necessary for us to perform a task in the public interest or for our official functions; and/or
  • it is necessary to protect someone’s life.

To the extent we rely on our legitimate interests as a legal basis to collect, use, share, or otherwise process your personal data, those interests include: providing a service you requested; securing your membership status; fulfilling your membership benefits; analyzing and evaluating member and prospective member needs and interests, and improving the member and prospective member experience; notifying you of WFSJ official news, activities, programs, events, meetings, conferences, services, products, and benefits; tracking event, meeting, and conference attendance; tracking education related activities; preparing invoices and process payments; responding to communications and inquiries that you send to us; responding to a notice of alleged copyright infringement; and promoting the function, safety, and security of our services.

Access to and control of information

The WFSJ Forum takes your privacy and the protection of your personal information seriously, and we will provide you with reasonable access to and control of the personal information that you have provided to us. You may request to update your personal information or to opt in to or opt out of any service offerings at any time.

For individuals located in the European Economic Area, you may have additional rights concerning your personal data, such as to access, obtain a copy of, correct, or delete that information or to withdraw your consent or object to the collection, use, sharing, or other processing of that information. To make any request with respect to your personal information, please contact the WFSJ Forum as set forth below in the “WFSJ Forum Contact Information” section.

Data security

We employ reasonable physical, electronic, and procedural security measures to safeguard your personal information and to help protect against unauthorized access and disclosure. However, please be aware that no method of electronic transmission is completely infallible, and we cannot guarantee its absolute safety. We encourage you to use reasonable care in how you handle and disclose your personal information, user name(s), and password(s). If you become aware of any breach of Site security, please contact us immediately.

Data retention

The WFSJ Forum retains your personal information for as long as necessary to fulfill the purposes for which it was collected as set forth in this privacy policy, after which we will securely destroy or delete such personal information from our records unless otherwise required by law. We will retain and use information as necessary to comply with legal obligations, resolve disputes, enforce agreements, and as otherwise set forth in this privacy policy.

Data transfer

If you are visiting the Site from outside of Canada, please be aware that you are sending information, including personal data, to Canada where our servers are located. That information may then be transferred within Canada or to other countries outside of Canada other than your country of residence. Countries other than your country of residence, including Canada, may have data privacy and protection laws that differ from, and potentially provide less protection than, the applicable laws in your country of residence.

To the extent that the WFSJ Forum may be deemed to have transferred personal data outside of the European Economic Area, we rely on multiple legal bases for doing so. For individuals located in the European Economic Area: (i) you consent to our use of your personal information in accordance with this privacy policy, including the transfer of your information across international boundaries to jurisdictions anywhere in the world as permitted by applicable law, when you provide your personal information; (ii) we will use the standard contractual data protection clauses adopted by the European Commission, which provide safeguards for the transfer of such data, in connection with the provision of certain services that involve such transfers; and (iii) we may obtain separate consent in connection with the provision of certain services that involve the transfer of personal data.

Our collection, use, sharing, and other processing of your personal information will at all times be governed by this privacy policy.

External links

There are external links to other websites throughout the Site. Please note that the WFSJ Forum is not responsible for the privacy policies of those other websites and hereby disclaims any liability or responsibility in connection with such linked websites.

Privacy policy updates

Should any changes be made to this privacy policy, we will post them on this page with an appropriate explanation.

Acceptance of privacy terms

Using the WFSJ Forum Site indicates your acceptance of our privacy policy. Your continued visits to the WFSJ Forum Site after changes are posted to this policy will signify your acceptance of those changes.

WFSJ Forum contact information

If you have questions or concerns about this Privacy Policy or how we process personal information, or if you would like to exercise any of the legal rights set forth in this policy, please contact us at info@wfsj.org with the heading “WFSJ FORUM REGISTRATION”.

Effective Date: June 26, 2019