Bids opened for the 2021 and/or 2013 World Conferences


The WFSJ is officially launching the bidding process for its 59 Member Associations (MAs) to host the 2021 and/or 2023 World Conference of Science Journalists (WCSJ) that will be organized in partnership with the Federation.

Because the WCSJ conference is constantly evolving we will, therefore, as of this year be introducing two new bidding concepts:

1) We are opening the bidding over a four-year time frame instead of a two-year period only. Members can now bid for WCSJ2021 or for WCSJ2023.

2) We are introducing a “Twin Bid” formula providing the possibility for two Member Associations to collaborate and propose two bids at the same time: one for WCSJ2021 and one for WCSJ2023.

Of course, our Members can still submit a single bid for WCSJ2021 or for WCSJ2023.


Letters of intent to bid should be received the latest on Friday 7 December at 1 pm Eastern Time. 


WHY A FOUR YEAR TIMELINE?

Based on our and past host organizers’ experiences for organizing a World Conference a number of our members feel that a two-year timeframe to organize a conference – once the bid has been allocated – is too short.

Therefore, transitioning to a four-year timeline will provide future host organizers more time to organize their teams, generate and develop partnerships and sponsorships as well as all activities necessary for the organization of such a major event for science journalism globally.


WHAT IS TWIN BIDDING?
Our 59 Member Associations can present twin (or joint) bids for both WCSJ2021 and WCSJ2023. This form of bidding will create an unprecedented opportunity to support cross-regional collaboration. It will promote cross-fertilization of ideas and continuity. It also fully embraces WFSJ’s core values of capacity building and knowledge sharing.

The new format is not mandatory. It is proposed to MAs who feel that this might create added value to their proposal.

Therefore, a Member Association wishing to host the next WCSJ2021 can join forces with another Member association from another region that would like to host the WCSJ2023. Together, they will present a joint bid for both events.


THINGS WE LOOK FOR IN A BID

At the bidding stage, Board Members will focus on the overall quality of the bidding proposals. Regarding the WCSJ2023 bid included in a twin bid proposal, they do not expect to have detailed commitments, a program nor demonstrate a great funding support at this stage. These reflect long-term engagements and we are aware that many funders cannot fully commit themselves at such an early stage.

More specifically, a bid must demonstrate that it:

  • focuses on the development and sharing of science journalism’s knowledge, skills, and best practices
  • explains the readiness to collaborate actively with the WFSJ
  • reflects current or major issues in journalism, at national, regional and international levels. It can also consider the future of science journalism generally, the role of science journalists in society as well as the interconnections between science and journalism.
  • shows an indication of support from funders
  • provides a basic description of fields trips and side events
  • outlines a basic communication strategy

Please refer to the timeline below for important bidding deadlines.

Please refer to the complete conference guidelines for more details on the bidding and its requirements. Download the Conference Manual here.

Happy bidding!


CONTACT 

If you need any support or extra information on the bidding process, you can contact the WFSJ Office via info@wfsj.org or telephone us on +1 514 508 2777.


BIDDING TIMELINE FOR WCSJ2021 AND WCSJ2023

More information can be found in the Conference Manual that can be downloaded here.

 

Date

Action

Timeline

27 September 2018
Announcement of bidding timeline
Minimum 9 months prior to the next WCSJ in Lausanne
7 December 2018
Letter of intent to bid, bid outline, and signed pre-bid agreement due to WFSJ in writing
[See Annex 1 for more details]
At latest 6 months prior to the next WCSJ at which the bid will be presented
End of January 2019
Feedback and recommendations provided by the World Federation to potential bidders
At the latest 5 months before next WCSJ.  The WFSJ office can be consulted and will be happy to make recommendations at any time.
 Starting April 2019
Outreach starts by bidding association to potential supporters and sponsors in country to gain commitment and support
2-3 months prior to next WCSJ or before
3 May 2019
Bids to be submitted to WFSJ by email or via a Dropbox or Google Doc file.
[For details on what the bid document includes see sections 2 and 3 in the manual]
6 weeks prior to next WCSJ at which the bid will be presented
1-3 July 2019
Presentation delivered to WFSJ Board and delegates at the Bids Presentation session held at WCSJ.
[For details on preparing your presentation see Sections 2 and 3]
Usually during the pre-conference day at the next WCSJ
3-5 July 2019
Official announcement at the AGM by Executive Board on successful Member Association hosting the WCSJ2021 and WCSJ 2023
At the WCSJ